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Kathryn
Marshall
City Clerk-Treasurer |
The City Clerk-Treasurer Department
is comprised of four divisions: City Clerk, Records & Information
Technology, Treasury, and Business License. The Department has
custody of, and is responsible for, all official records and monies
belonging to the City of Whittier, Whittier Redevelopment Agency,
and Whittier Utility Authority.
The City Clerk Division
records all policy and administrative decisions of the City Council,
Redevelopment Agency, Whittier Housing Authority, Whittier Public
Financing Authority, and Whittier Utility Authority; prepares
the written agendas for regular and special meetings of the Council,
Agency, and Authorities; and prepares and maintains the official
minutes of the proceedings. To see the Calendar of City Council
and Board and Commission meetings click on Meeting Calendar in
the "Quick Links" area. The City Charter and Whittier
Municipal Code are also maintained by the City Clerk Division.
Click
here to search the Charter and Municipal Code.
As custodian of official records,
the City Clerk maintains original fully executed ordinances and
resolutions, contracts and agreements, minutes, and inactive and
permanent records in the City-wide Records Center located in City
Hall. City Clerk staff manages a micrographic program to preserve
and protect the City’s history. Staff assists citizens and
staff in researching City-related matters. You may contact the
City Clerk’s office at (562) 464-3330 to make a request
for public documents.
The City Clerk conducts and coordinates
all municipal elections called by the City Council, and performs
election activities as mandated by the City Charter, California
Elections Code, and Voting Rights Act. The City Clerk is the filing
officer for financial reporting by City officials and candidates.
The City Clerk instructs and assists elected and appointed officials
and designated personnel in complying with provisions of the Political
Reform Act.
It is also the function of the City
Clerk’s office to publish, post and mail legal notices in
compliance with applicable laws. This department coordinates the
formal sealed bid process, which includes noticing, receiving,
and opening sealed bids. Vendor lists are maintained by individual
departments for projects and purchases.
The City Clerk's Office administers
the City Council's Board and Commission policy. Applications for
serving on an advisory board are available in the City Clerk's
office. Please contact the City Clerk's office at (562) 464-3330
for additional information.
The Records & Information
Technology Division is responsible for the City’s
telecommunications and data networks, geographic information system
(GIS), and maintains the City’s website. The Division is
also responsible for the City Hall receptionist/switchboard function,
which includes answering and directing all incoming telephone
calls and visitors to appropriate departments, and daily processing
of all mail received and sent by the City.
The Treasury Division
is responsible for centralized cashiering services, manages the
City's bank accounts and investments, and makes debt service payments.
The division also administers the contract with the Los Angeles
County Department of Animal Care & Control.
The City requires that any person
conducting, carrying on, or transacting any business, trade, profession
or occupation in the City of Whittier obtain a business license
from the City. The Business License Division
collects local business taxes; issues business licenses; collects
the Uptown Whittier Business Improvement Area fees; processes
requests for permits and badges for solicitors, peddlers, handbill
distributors; and can provide related business information. Business
License applications are available in the Business License office
or on-line by clicking here.
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