City Clerk-Treasurer Department |
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The City Clerk-Treasurer Department is comprised of four divisions: City Clerk, Records & Information Technology, Treasury, and Business License. The Department has custody of, and is responsible for, all official records and monies belonging to the City of Whittier, Whittier Redevelopment Agency, and Whittier Utility Authority. The City Clerk Division records all policy and administrative decisions of the City Council, Redevelopment Agency, Whittier Housing Authority, Whittier Public Financing Authority, and Whittier Utility Authority; prepares the written agendas for regular and special meetings of the Council, Agency, and Authorities; and prepares and maintains the official minutes of the proceedings. To see the Calendar of City Council and Board and Commission meetings click on Meeting Calendar in the "Quick Links" area. The City Charter and Whittier Municipal Code are also maintained by the City Clerk Division. Click here to search the Charter and Municipal Code. As custodian of official records, the City Clerk maintains original fully executed ordinances and resolutions, contracts and agreements, minutes, and inactive and permanent records in the City-wide Records Center located in City Hall. City Clerk staff manages a micrographic program to preserve and protect the City’s history. Staff assists citizens and staff in researching City-related matters. You may contact the City Clerk’s office at (562) 464-3330 to make a request for public documents. The City Clerk conducts and coordinates all municipal elections called by the City Council, and performs election activities as mandated by the City Charter, California Elections Code, and Voting Rights Act. The City Clerk is the filing officer for financial reporting by City officials and candidates. The City Clerk instructs and assists elected and appointed officials and designated personnel in complying with provisions of the Political Reform Act. It is also the function of the City Clerk’s office to publish, post and mail legal notices in compliance with applicable laws. This department coordinates the formal sealed bid process, which includes noticing, receiving, and opening sealed bids. Vendor lists are maintained by individual departments for projects and purchases. The City Clerk's Office administers the City Council's Board and Commission policy. Applications for serving on an advisory board are available in the City Clerk's office. Please contact the City Clerk's office at (562) 464-3330 for additional information. The Records & Information Technology Division is responsible for the City’s telecommunications and data networks, geographic information system (GIS), and maintains the City’s website. The Division is also responsible for the City Hall receptionist/switchboard function, which includes answering and directing all incoming telephone calls and visitors to appropriate departments, and daily processing of all mail received and sent by the City. The Treasury Division is responsible for centralized cashiering services, manages the City's bank accounts and investments, and makes debt service payments. The division also administers the contract with the Los Angeles County Department of Animal Care & Control. The City requires that any person conducting, carrying on, or transacting any business, trade, profession or occupation in the City of Whittier obtain a business license from the City. The Business License Division collects local business taxes; issues business licenses; collects the Uptown Whittier Business Improvement Area fees; processes requests for permits and badges for solicitors, peddlers, handbill distributors; and can provide related business information. Business License applications are available in the Business License office or on-line by clicking here. |
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